This newsletter was getting super long so I had to break into 3 part series.
Let's dive in.
I like to describe Product management as the perfect storm of creativity, strategy, and technical acumen. But beyond the jargon and frameworks, the most impactful PMs stand out because they’ve mastered three macro skills that elevate every project, conversation, and decision they touch
This tool list that I am about to share is based on very specific use cases and 3 macro skills that I think every PM must keep building even in 2025.
📝 Writing
🤝 Negotiation
📊 Data Acumen
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Think of these as your “PM Operating System.” Everything else—roadmapping, stakeholder management, sprint planning, user interviews—literally runs on these three core competencies.
I use pretty much all these tools. most of them are free but I have paid versions too which I have mentioned below.
Let’s break them down, show how to build them, and explore which AI tools you can use to sharpen them faster.
1. Writing: The Unsung Superpower of Great PMs
Whether you’re drafting specs, writing a company-wide email, or preparing a product strategy memo—writing is how you build clarity, alignment, and momentum. And it’s not about being poetic; it’s about being clear, persuasive, empathetic, and well-researched.
🧠 Micro-Skills Within Writing
1/ Research
The best PMs don’t guess—they investigate. Good writing is backed by data, trends, and relevant examples that show you’ve done your homework.
Tool: I use Grok AI/ xAI to quickly digest research papers, market trend reports, and technical documentation. Grok excels at summarizing high-volume content and surfacing key insights you can plug directly into your writing and teh best part is that it will look up teh latest from twitter/X which generally means anything trending, people will tweet about it and it picks up those links and webpages where a particular topic is being discussed. I have a FREE plan.
2/ Clarity
If your design spec or Jira ticket requires a decoder, you’re doing it wrong. PM writing should feel like a WhatsApp message from your best friend: direct, no-fluff, and really easy to act on.
✅ You tell me which one is better?
Before: “This feature is aimed at enhancing the user journey by introducing a layer of optionality.”
After: “This feature lets users save items to a wishlist so they can buy later.”
Tool: I Use ChatGPT (paid $20 version), Claude, Grammarly, or Hemingway Editor to simplify jargon, check for clarity, and make your writing tighter and more actionable.
First I have installed the Grammarly Chrome extension. Next up I use Chatgpt Voice - to dump all my thoughts. Another good tool I occasionally use is Otter.ai for note taking.
Goal is to speak all my ideas and ask it to summarize. I generally give it an outline, my thought process, and just a general brain dump of the topic and ask it to create an outline.
I then use Claude for writing, Claude's writing is better than Chatgpt. At this point I have trained both Chatgpt and Claude with my writing style, voice and tone. once I have a decent draft from Claude and Chatgpt, I then copy and do the final editing to match my final writing style and make sure I remove the fluff and keep only the MOST useful parts.
Here is an example of how I use the ChatGPT project structure.
3/ Persuasion
You’re not just informing stakeholders—you’re selling them on a future. Vision docs, roadmaps, and pitch decks should rally, not just report.
✅ how does this sound to you?
“Imagine a checkout experience so fast users are done before they even realize it. With 1-click express checkout, we reduce drop-off by 35% and stay ahead of Amazon.”
Sounds super ambitious right?
Tool: Use ChatGPT to reframe your ideas persuasively. Prompt it with:
"Rewrite this product strategy memo to sound more compelling, impactful, and visionary, while keeping it professional.”
Now each word here matters adding "visionary" might just give you result of a feature that's not out there in the market and Gpt might make it sound like it exits. so always proofread and tweak it to your case.
4/ Empathy
Your copy, your error messages, even your feature names—everything should say, “We get you.” The best PMs know how to mirror their user’s voice and pain points.
✅ Example: “Oops—something went wrong. We’re on it, and your data is safe. Try again in a few minutes.”
Tool: Use Kraftful to summarize user feedback at scale and surface emotional pain points that shape more empathetic product decisions. This is one of the great tools out there.
The takeaway is simple: Communicate clearly both in written and verbal form.
The more senior your role, the sharper these skills need to be. And with today’s tools—from Grok to Claude to ChatGPT to Grammarly—you have everything you need to move fast and grow faster.
That's a wrap, see you tomorrow with Part 2.
-Nazuk